Extracurricular and Co-curricular Off-Site Learning Activities
Administrative Procedure 4.405
Field Trips
A field trip is a sanctioned/approved activity led by an approved ECC faculty member or staff that places off-campus with ECC students and/or program participants, the purpose of which is to further student learning. An off-campus field trip is any meeting, at a location other than an ECC campus, of students registered in a college course or enrolled in a college program. Field trips may be single or multi-day, including overnight stays. The college is obligated to know where students are meeting for the safety of our students and staff and to ensure the funding required for such a trip is approved by the appropriate supervisor and administrator responsible for fiscal management.
Faculty and staff conducting a college-approved field trip must submit a written notice to their supervisor via the Field Trip Request Form. Requests must be submitted two weeks prior to the scheduled field trip and at least 30 days prior for multi-day travel. Educational opportunities that become available for students after the two-week approval window are subject to approval and require no less than 24-hour advance notice via the Field Trip Request Form.
Once approved, it is expected that any approved ECC faculty or staff member requesting a field trip, and those leading such a trip, review and follow ECC's Field Trip Guidelines.
Alternative Activities
Faculty may require that students attend extracurricular and co-curricular activities in connection with class or program requirements, including extra credit opportunities. Students who are unable to attend because of class or work conflicts or for religious or financial reasons must notify the faculty member of the conflict in advance of the scheduled extracurricular or co-curricular activity. The faculty member must provide an appropriate alternative learning opportunity that takes the student’s conflict into account. These activities may or may not be related to an approved field trip. The faculty member is encouraged to consult with the student to identify an alternative learning opportunity. Other student conflicts may be considered at the discretion of the faculty member.
- Public Notice
- Procedures
- Academic Integrity 4.407
- Academic Renewal (Fresh Start) 4.105
- Academic Residency 1.301
- Acceptable Usage Guidelines for Electronic Student Services
- Alcoholic Beverages on Campus 6.301
- Anti-Discrimination, Harassment, and Retaliation Policy and Procedure 3.404
- Appeal for Complaint Procedure 4.408
- Appeal of Final Grade 4.403
- Athletic Eligibility Procedure
- Behavioral Threat Assessment and Intervention Team (BIT) 4.602
- Business Enterprise for Minorities, Females and Persons with Disabilities 3.408
- Business Ethics and Conduct 3.808
- Campus Safety 3.701
- Clery Act Compliance Policy 3.104
- College Admission 4.101
- Communicable Diseases/Contagious Illnesses 3.601/4.601
- Complaint Procedure 4.401
- Copyright 3.301
- Course Audit and Pass/No Credit 1.201
- Course Retake 1.203
- Credit for Learning Experiences other than Formal Instruction 1.101
- Criminal Background Checks and Drug Testing 3.406
- Data Collection Involving People at Elgin Community College 3.103
- Data Privacy Policy 3.905
- Death of a Student/Former Student 4.406
- Drug and Alcohol Testing of Truck Driving Program Students 3.405
- Drug-Free Campus 3.401
- Electronic-Mail (E-mail) 7.104
- Emergency Closings Procedure 3.809
- Emeritus Status 5.101
- Extended Absence Notification for Students 4.104
- Extracurricular and Co-curricular Off-Site Learning Activities 4.405
- Facilities Usage Regulations 6.208
- Financial Aid Satisfactory Academic Progress Policy
- Firearms, Weapons, and Concealed Carry Procedure 3.902
- Individuals with Disabilities Procedure 3.501
- Information Technology – Acceptable Usage 7.101
- International Student Insurance Requirements 4.202
- Minimum Competencies and Placement Testing 1.104
- Minimum Requirements for Appointment to Faculty 5.103
- Notice of Non-Discrimination 3.402
- Parking of Vehicles on Campus 3.702
- Payment of ECC Financial Obligations Incurred by Employees 2.203
- Placement Test Appeals 4.404
- Posthumous Awarding of Degree or Certificate 4.604
- Records Retention and Disposal 3.102
- Red Flag Identify Theft Prevention Program 3.407
- Refunds for Credit and Non-Credit Courses 2.102
- Safety and All Hazards Response 3.806
- Schedule Changes and Course Withdrawals 1.202
- Service Animals For Persons With Disabilities 3.904
- Sex Discrimination, Sexual Misconduct, and Interpersonal Violence 3.403
- Smoking and Tobacco Use on Campus 3.801
- Social Media Procedure 3.903
- Standards of Academic Progress (SOAP) 1.102
- State Officials and Employees Ethics Act 3.409
- Student Academic Records 4.103
- Student Code of Conduct 4.402
- Student Grades 1.103
- Student Optional Disclosure of Private Mental Health Information 4.603
- Student Residency 4.102
- Student Tuition and Fees 2.101
- Student Waitlist Registration 4.502
- Survey Use and Administration 3.906
- Tuition Adjustment Advisory Council (TAAC) 2.103
- Tuition Waivers and Trustee Scholarships 4.201
- Unattended Children on Campus 3.802
- Use and Rental of Campus Hallways, Atriums and Grounds 6.202
- Use of College Assets 2.303
- Vocational Skills Guarantee
- Whistleblower Protection 3.804
- Withdrawal for Students Called to Active Duty 4.501
- Workplace Violence Prevention 3.805
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